Every company communicates with its customers, partners, employees or civil servents. This communication uses various types of documents (letters, invoices, account statements, emails, and many more) in printed or electronic form. In many cases, these documents are created directly from information systems or on the basis of the data contained in them.
Very often it is the composition of the documents being dealt with within the individual systems and ‘templates’ that are defined by using various technologies or directly bt coding. It is extremely difficult to maintain and, where appropriate, to develop a consistent style and/or visual communication procedure for example when archiving outgoing correspondence.
Artin offers the implementation of a centralised solution for controlled composition and distribution of documentation (‘printing solutions’) based on proven technology and products and at the same time enables the customer to customise to their specific requirements and processes.
Our typically implemented printing solution ensures the receipt and validation of the request against the composition and distribution of documentation. On the basis of the request, the system sets the parameters for processing and selection of templates for each document (if beneficial).
Documents are created using the selected templates that are completed with data from the request (or other systems). Documents are converted into the required output formats, for example, PostScript for printing, a PDF version for sending back to the source system and TIFF for filing. Our compositions are ‘one-pass’. In the case of printing a document, it is possible to combine multiple documents into a single consignment, consignments are assigned to each of the envelopes although can still be categorised into packages according to the requirements of the post. Of course there is a supplement for the OMR marks or barcodes for the management of insertion lines and any complementary or attached stations.